Resource flag for review

Resource flag for review

How to flag a resource for review

iCarol users of any security level can flag any resource for review.  Users might want to do this if they notice information is missing or incorrect on a resource record.  In this way, they can alert resource editors of the issue so it can be addressed.
To flag a resource for review:
Search for the resource.
Click "Details" next to the name of the resource in the search results list.
Scroll down the resource record to the "Verification" section.
In the text box below the statement "Does this resource need an update? Enter your suggestion below.", type in the details of what needs to be added or corrected.
Click the submit button.

How to find resources flagged for review

iCarol users of any security level can flag any resource for review.  Users might want to do this if they notice information is missing or incorrect on a resource record.  In this way, they can alert resource editors of the issue so it can be addressed.
To find resources that have been flagged for review, follow these steps:
  1. Click Resources in the left hand menu.
  2. Click Manage Resources in the upper right hand corner
  3. If any resources are flagged for review, there will be a line of red text at the top of the screen that says "(Number) resources are flagged for review.  See the list below."
  4. Below the four columns of resource tools will be a list of the flagged resources.

Customize the list of resources that is marked flagged for review

You can make one custom resource field appear on your list of resource records that have been flagged for review. When you enable this feature, you are also able to see the date that the resource was flagged and the reason it was flagged.

To enable this option, you must have at least one custom field on your resource records that is a drop down list. If you do not currently have a custom field that you would like to use for this feature, you will need to create one.

To create a custom field that will enable this feature:
  1. Click Resources from the left hand menu and click Manage Resources
  2. Click Custom fields
  3. Click the Add a new custom field button, and add a name for the field
  4. Choose the type of field "drop down list", enter a name for the new field and choose the visibility options that will meet your needs
  5. After you click the Save button, select the new field name in the Custom Field list
  6. Select the resource records you wish the custom field to display on
  7. Click "Add new item to this field" to add selections for the field
  8. Be sure to click the Save button again to change your settings
To enable a custom field to display in your list of resource records that have been flagged for review:
  1. Click Admin Tools and click the Resources tab
  2. Scroll down to Other settings, and click the drop down box for "On the Flagged for review list on the Manage Resources page, include a column for this single-select custom resource field"
  3. Select the custom field that you would like to display in the list of resources that have been flagged for review
  4. Scroll back to the top of the page and click "Save all settings"
When you enable a custom field to display in your list of resource records that have been flagged for review, in addition to the custom field you selected to appear, the message that was submitted to flag this resource will also appear now in this list. 

Vols-Staff Email Notification: Resource Flagged for Review

The 'Resource Flagged for Review' email notification can assist Resource Editors to alert them a resource has been flagged for review. This notification is sent in addition to the other settings you've configured for the Resource Flagged for Review feature, and it:
  1. is only available for users with permission to create and edit Resources
  2. can be configured for each user with appropriate permissions in their Vols-Staff profile
Steps to enable or disable the notification:
  1. From the main Vols-Staff page, find the user from the list, or use the search bar and filters to locate the profile
  2. Once you found the profile, click the first name to open the profile
  3. Inside the profile, click on the 'Edit' button
  4. Click on the Notification tab
  5. Select or un-select the Resource flagged for review notification
  6. Click 'Save'

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